Task and Project Management: Asana
Asana is a task management program that Fabric Branding uses to keep track of projects, tasks and due dates. We will migrate over to using Asana slowly, with the ultimate goal of using it as our primary means of communication for Client Projects.
To get started, email firstname.lastname@example.org and request that you be added to the Fabric Branding Asana organization.
View the screencast here to learn more about how to use Asana.
Adding, Assigning & Prioritizing Tasks
To learn more about adding, assigning and prioritizing tasks in Asana, please see this Asana Help Center article.
Submitting Tasks via Email
Each project in Asana is assigned the same Project Code that you'll see in Harvest and Dropbox. To add a task via email, follow the steps found here.
A screencast demonstration of adding tasks via email can be found here.
The email addresses for all active Asana projects in the Fabric Branding organization can be found in the download link here in vCard format. This file is current as of September 4, 2015.
Please download and import these contacts to your Fabric Branding email account.
Please Note: When adding a task via email, place the Asana address in BCC. This helps to prevent duplicate tasks being added.
Using Asana to Manage Projects & Communication
Once fully integrated, Asana will replace a good number of internal email conversations. Using the comment thread, you can post thoughts & remarks on the current task, upload files and have discussions.
Within each project, you have the ability to add tasks and subtasks using the Colon Feature. The screencast found here demonstrates how to add a tasks and subtasks.
All internal communications regarding projects and client work should take place within Asana. Communications involving clients and scheduling should be done through email.
Turning Off Email Notifications
Asana will send you regular email updates on your tasks and projects, which can quickly clutter your email inbox. To turn off email notifications, please reference the steps found here.
Should you choose to turn off your email notifications, it is important that you regularly check your Asana Inbox for new and pending tasks, as well as updated deadlines. Failure to do so can result in missed updates or tasks.